Position Descriptions

 

 

Steering Committee Chair

Provide overall leadership to C-SPIN Steering Committee and Standing Committees; help establish future direction of the C-SPIN; ensure all committee work is on track/task. 

 

Specific Duties and Responsibilities:

       Chair C-SPIN programs

       Serve as a member of the Steering Committee

       Provide leadership to the Steering Committee

       Chair Steering Committee Meetings. Develop and distribute agenda prior to the meeting  

       Set tone for the Steering Committee and Standing Committee work

       Ensure that Steering Committee and Standing Committee members have the information needed to do their jobs

       Oversee the logistics of committee operations

       Assign work to the committee members

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accepts assignments and complete them thoroughly and on time

       Stays informed about Standing Committee matters

       Get to know other committee members, and build a collegial working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Steering Committee Vice-Chair

Serve as Chair person when Chair Person is unavailable; assist the Chair Person as required and requested; chair ad-hoc committees as assigned.

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Perform Chair responsibilities when the Chair cannot be available

       Work closely with the Chair and other committee members

       Perform other responsibilities as assigned by the Steering Committee

       Help set tone for the committee work

       Ensure that members have the information needed to do their jobs

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments and complete them thoroughly and on time

       Get to know other committee members, and build a collaborative working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Steering Committee Secretary

Serve as official note keeper of the C-SPIN Steering Committee; responsible for creating and maintaining records of Steering Committee actions.

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Maintain records of the Steering Committee and ensure effective management of C-SPIN records

       Send notices of Steering Committee meetings

       Record meeting minutes and outcomes after Steering Committee meetings

       Ensure that Steering Committee meeting minutes are distributed and archived

       Attach any committee reports received to the next Steering Committee meeting minutes

       Track agenda items for Steering Committee meetings

       Take, count, record and announce votes when email or telephone votes are required

       Become and remain sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings

       Work closely with and/or chairs Publication Committee

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments and complete them thoroughly and on time

       Stay informed about Standing Committee matters

       Get to know other committee members, and build a collegial working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly summary of committee status report to Steering Committee members


 

Steering Committee Treasurer

Manage and track C-SPIN funds and budget.

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Report financial position at each Steering Committee meeting, and make financial information available to Steering Committee members and the general membership

       Keep accurate financial records   

       Deposit cash, drafts, and checks in the name of and to the credit of C-SPIN in the banks and depositories designated by the Steering Committee

       Endorse for deposit notes, checks, and drafts received by C-SPIN as ordered by the Steering Committee, making proper vouchers for the deposit

       Disburse funds and issue checks and/or drafts in the name of C-SPIN as ordered by the Steering Committee

       Ensure all financial disclosure statements, including tax returns and reports to the Illinois Attorney Generalís office, are made accurately and on-time

       Upon request, provide the Chair and the Steering Committee an account of transactions, and of the financial condition of C-SPIN

       Assign work to the committee members

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments, and complete them thoroughly and on time

       Get to know other committee members, and build a collaborative working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Facilities/Logistics Committee Chair

Provide meeting facilities for monthly meetings and committee meetings.

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Secure locations for C-SPIN programs, considering information obtained from membership surveys and site availability

       Coordinate facility arrangements for monthly 

       Coordinate with Speaker/Presenter Committee chair to ensure presenterís equipment needs are met

       Coordinate refreshments for monthly meetings; manage their billing and reimbursement

       Oversee the logistics of committee operations

       Assign work to the committee members

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments, and complete them thoroughly and on time

       Get to know other committee members, and build a collaborative working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Fundraising Committee Chair

Provide oversight of fundraising and sponsorship activities. 

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Create, manage, and actively participate in sponsor recruiting programs

       Create, manage, and actively participate in sponsorship programs

       Work with Public Relations committee on sponsor recruiting and sponsorship programs

       Oversee and drive all grant requests

       Oversee the logistics of committee operations

       Assign work to the committee members

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments, and complete them thoroughly and on time

       Get to know other committee members, and build a collaborative working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Membership Committee Chair

Coordinate C-SPIN membership data.   

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Develop and implement a strategy to maintain membership, and attract new members

       Check in and track attendance at monthly meetings

       Oversee the logistics of committee operations

       Assign work to the committee members

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments, and complete them thoroughly and on time

       Get to know other committee members, and build a collaborative working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Public Relations Committee Chair

Engage and liaison with membership, corporate and industry organizations.

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Act as liaison to SEI, other SPINs and other industry organizations

       Design and conduct member surveys when directed by Steering Committee

       Direct outreach to other industry organizations

       Oversee the logistics of committee operations

       Assign work to the committee members

       Makes serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments,  and complete them thoroughly and on time

       Get to know other committee members, and builds a collegial working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Publications Committee Chair

Provide C-SPIN communication through applicable communication vehicles; website, newsletter.

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Oversee the implementation of all Steering Committee recommendations in relation to communication

       Communicate general meeting information to membership

       Maintain membership distribution list 

       Provide oversight to maintain consistent public image in communicated materials

       Offer consultation to committee members on content and design of printed materials and website content

       Seek feedback from committee members regarding needs for publications and resources; incorporate needs into planning and implementation

       Oversee the logistics of committee operations

       Assign work to the committee members

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments, and complete them thoroughly and on time

       Get to know other committee members, and build a collaborative working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary

 

 

Speaker and Presentation Committee Chair

Source speakers/presenters for monthly meetings, providing a relevant range of topics.

 

Specific Duties and Responsibilities:

       Serve as a member of the Steering Committee

       Make recommendations for potential presenters

       Contact potential presenters

       Create, maintain, and provide presenter guidelines

       Preview potential presenter presentations

       Schedule presentations

       Coordinate fulfilling speakerís needs with other committees

       Communicate meeting specifics to presenters

       Ensure coordination between the speaker and the Facilities Chair regarding laptop, projection, and microphone/sound checks

       Create meeting announcement in a form acceptable to the Publications committee with adequate time for distribution

       Design and prepare presenter evaluations

       Coordinate and communicate results of presenter evaluations

       Coordinate with other organizations to arrange joint meetings as appropriate

       Oversee the logistics of committee operations

       Assign work to the committee members

       Make serious commitment to participate actively in committee work

       Volunteer for and willingly accept assignments, and complete them thoroughly and on time

       Get to know other committee members, and build a collaborative working relationship that contributes to consensus

       Actively participate in the committee's annual evaluation and planning efforts

       Participate in fund raising for the organization

       Provide monthly status report to Secretary